You can create a new transaction by performing a long press on the 'Finances' button on the dashboard. When you see the popup to select the transaction type (Revenue / Expense), select the desired option.
Once you have the new Transaction screen open, fill out the necesary fields and press 'Save'.
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Transaction Header- Business is the relevant business for this transaction.
- Location is the relevant location for this transaction.
- Created By is the user that created the transaction.
- Date is the date of the transaction.
- Customer / Vendor is the relevant account for the transaction.
- Reference Number is an optional field to store an associated reference number.
- Subtotal is the subtotal of the transaction.
- Tax is the total sum of tax on the transaction.
- Tax Rate is the tax rate applied to the transaction. The tax rate is set in the selected location settings
- Total is the subtotal + card fee + sales tax.
- Currency is the selected currency for the transaction.
- Payment is the type of payment for the transaction.
- Paid On is the paid date which can be set once the transaction has progressed from payment 'Unpaid'.
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Transaction Attachments
Relevant files (Pdf, Word Documents, Excel Documents, Photos) can be included on the transaction.
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Transaction Items
Transaction items are optional, however once you include items the transaction totals will be calculated as the sum of items.
- Description is the line items product name. Transaction items can either link to products or created as free text.
- Revenue / Expense Account categorizes the line item for accounting purposes.
- Item Notes is additional notes about the line item.
- Quantity is the unit count for the line item.
- Price default value is picked up from the product settings (transaction type expense will use 'Cost', transaction type revenue will use 'Price'), however can be overriden.
- Subtotal is calculated as quantity * price.
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